Construction contract-admin templates for Australian builders
Progress claims that reconcile to the contract sum. Variations that get paid. Defects that get closed. Finished Excel, Google Sheets and Word templates for NSW and QLD builders and small developers, not a US form with the currency changed.
Get all six for A$99 Free Site Diary
- Instant download
- 30-day refund
- No subscription
- No macros, no passwords
Launch price: A$99 until 31 January 2027, then A$119. No code needed.
Six templates for the paperwork every job produces
Contract Admin Pack
Progress claims with retention and GST, plus variation, EOT and RFI registers.
Defects Tracker
Numbered defects by trade, a dashboard, a DLP countdown and a handover schedule.
Approvals & Consultants Tracker
NSW DA/CC/OC and QLD DA/BA/final pathways, conditions and consultant fees.
Site Diary
A two-minute daily log with weekly and monthly summaries. Excel and Word.
Handover Pack
PC inspection, certificates list, O&M index, keys register and final account.
Development Feasibility
GST margin scheme, duty input, capitalised finance, RLV, sensitivity and cash flow.
The four questions every buyer asks
What do I get?
Six Excel/Google Sheets workbooks and two Word documents: registers, claims, trackers, a site diary (free), a handover pack and a feasibility model. Every workbook has a Start here sheet and sample data.
Will it work for me?
Built for NSW and QLD builds and small developments. Progress claims with retention and GST. Approvals pathways for DA/CC/OC, CDC and DA/BA/final. Every formula visible, no passwords. 30-day refund if it does not fit.
How fast?
Download the moment you pay. Open in Excel or upload to Google Sheets. First register filled in under ten minutes.
How hard is it?
If you can fill in a spreadsheet you can use these. Plain-English instructions on every sheet, sample data you can overwrite, email support within two business days. Start with the free Site Diary if you want to see the build first.
The Builder's Office: all six for A$99, not A$155
A construction templates bundle for Australian builders and small developers, from site selection to the end of the defects liability period: six Excel and Google Sheets workbooks and two Word documents that share one layout. The five paid templates bought singly: A$155; the Site Diary is free on its own. Bundle: A$99 until 31 January 2027, then A$119, a saving of A$56 today.
30-day fit guarantee
Use any SiteOffice template on a real job for 30 days. If it does not fit the way you work, reply to your receipt and you get a full refund. No form, no questions.
Code LAUNCH20 takes 20% off any single template until 31 January 2027 (first 50 uses).
Free: the Site Diary workbook and the progress claim checklist
The whole Site Diary, Excel and Word, free for an email. It is the same file that ships in the bundle, so it doubles as the trial: if it fits the way you work, the other five are built the same way. The 12-point progress claim checklist is free too.
Guides
SiteOffice Updates membership, A$39/year
Every purchase includes 12 months of updates. The membership is for people who want more than that: updates that never stop, every new template on the day it is released, and first use of the tools we build next.
- All future updates to every current template, beyond the 12 months that come with a purchase.
- Every new template, included on release. Targets, not promises; a quarter can slip.
- Early access to the online claim generator when it ships: fill the claim in a browser, download the PDF.
- A monthly email, no more. Cancel any time and keep every file already sent.
| New template | Target |
|---|---|
| VIC state pack: VIC approvals pathway and claim statement wording | Q2 2027 |
| WA state pack: WA approvals pathway and claim wording | Q3 2027 |
| Subcontractor claim pack: claim statement, variation and EOT registers for a trade contractor | Q3 2027 |
FAQ
Excel or Google Sheets?
Both. Files are .xlsx and .docx and import to Google Sheets and Docs. Upload the .xlsx to Google Drive and open it with Sheets; every formula used is on the Sheets-safe list.
I am not in NSW or QLD. Will it work?
Mostly, yes. The registers, the defects tracker, the site diary and the feasibility model are not state-specific (transfer duty is a figure you enter from your state revenue office calculator). The NSW and QLD parts are the claim statement's endorsement wording, the approvals pathways and the state names on the handover documents list. VIC and WA state packs are on the Updates membership roadmap (Q2 2027 and Q3 2027). If it does not fit, the 30-day refund applies.
Can I use it on more than one job?
Yes. A purchase is licensed to you for use on your own projects, as many as you run. The files are not for resale or redistribution. If several people in your business will use them, email support first.
Who designed these?
SiteOffice. Built by an Australian property-development project manager who runs contract administration, approvals, consultants and defects on live residential and mixed-use projects. The brand is the face; the owner stays anonymous. AI assistance is used for layout, formulas and documentation; every file is reviewed by hand before release.
Is the Site Diary really free?
Yes. Enter an email on Gumroad and both files download. It is the same file that ships in the bundle. We email when a template is updated or released; unsubscribe in one click.
Are the formulas locked?
Calculation sheets are protected without a password to stop accidental overwrites (Review > Unprotect Sheet); registers are open. Every formula is visible. No passwords, no macros.
Is this legal, tax or planning advice?
No. SiteOffice templates are general tools, not legal, financial or construction advice. Check your contract and the security of payment legislation in your state, and get professional advice for your project. Payment due dates on the claim sheets are indicative only, and tax and planning matters need your accountant and planner.
What is the refund policy?
30-day fit guarantee. Use any file on a real job for 30 days; if it does not fit the way you work, reply to your receipt for a full refund. No form, no questions.
Do I get updates?
Every single and the bundle include 12 months of updates; you are emailed when a new version is released. The optional SiteOffice Updates membership (A$39/year) continues updates after that and adds every new template.
What does the Updates membership include?
All future updates to every template beyond the included 12 months; every new template on the day it is released (VIC state pack: VIC approvals pathway and claim statement wording, target Q2 2027; WA state pack: WA approvals pathway and claim wording, target Q3 2027; Subcontractor claim pack: claim statement, variation and EOT registers for a trade contractor, target Q3 2027); and early access to the online claim generator when it ships. Targets are targets, not promises. Cancel any time and keep every file already sent.
Where do I buy?
Checkout is on Gumroad, which handles payment, GST and delivery. You get an email with the download link immediately.