Defects register template with trade responsibility and a DLP countdown
A defects register template that gets items closed: every defect numbered, located and assigned to a trade with a due date, plus a dashboard, a DLP countdown and a handover schedule you can print and sign.
12 months of updates. Checkout and GST handled by Gumroad.
- Instant download
- Excel + Google Sheets
- 30-day refund
- No subscription
What's inside
1 Excel workbook (.xlsx), Google Sheets compatible, no macros
- Numbered defects register (200 rows): level, unit, room, trade dropdown, description, photo reference, priority, target date, status, date closed, days open
- Dashboard: open, in progress, closed and overdue by trade, % closed, average days to close
- DLP countdown from the practical completion date (6, 12 months or custom)
- Print-ready handover schedule of open items (or all), with initial columns and sign-off lines
- Per-trade lists for subcontractors: filter by trade and print (steps on the Dashboard)
- Start here sheet and six sample defects
The four questions
What do I get?
1 Excel workbook (.xlsx), Google Sheets compatible, no macros, with a Start here sheet and sample data in every workbook.
Will it work for me?
Built for NSW and QLD; outside those states see the FAQ below. Every formula visible, no passwords. 30-day fit guarantee.
How fast?
Download the moment you pay; first entries in under ten minutes.
How hard is it?
If you can fill in a spreadsheet you can use it. Email support within two business days.
FAQ
Can I add my own trades?
Yes, the dropdown reads from a list you edit.
Does it hold photos?
It holds a photo reference per item. Keep the images in a folder with the same numbers.
Google Sheets?
Yes. The dropdowns survive the import.
I am not in NSW or QLD. Will it work?
Mostly, yes. The registers, the defects tracker, the site diary and the feasibility model are not state-specific (transfer duty is a figure you enter from your state revenue office calculator). The NSW and QLD parts are the claim statement's endorsement wording, the approvals pathways and the state names on the handover documents list. VIC and WA state packs are on the Updates membership roadmap (Q2 2027 and Q3 2027). If it does not fit, the 30-day refund applies.
Excel or Google Sheets?
Both. Open the .xlsx in Excel (Windows or Mac), or upload it to Google Drive and open it with Google Sheets; every formula used is on the Sheets-safe list. No macros.
Can I use it on more than one job?
Yes. A purchase is licensed to you for use on your own projects, as many as you run. The files are not for resale or redistribution. If several people in your business will use them, email support first.
What if it does not suit my job?
30-day fit guarantee: use it on a real job, and if it does not fit the way you work, reply to your receipt for a full refund. No form, no questions.
Reviews
No reviews for the Defects Tracker yet. Be the first to review it (buyers only; the review code is on your receipt).
30-day fit guarantee
Use any SiteOffice template on a real job for 30 days. If it does not fit the way you work, reply to your receipt and you get a full refund. No form, no questions.
12 months of updates. Checkout and GST handled by Gumroad. Code LAUNCH20 takes 20% off any single template until 31 January 2027 (first 50 uses).
Not ready to buy? Start with the free Site Diary
Same layout, Start here sheet and sample data as the Defects Tracker, so you can judge the build before you pay for anything. Free for an email.
Who designed these
Built by an Australian property-development project manager who runs contract administration, approvals, consultants and defects on live residential and mixed-use projects. The brand is the face; the owner stays anonymous.
Designed by SiteOffice. Built by an Australian property-development project manager with AI assistance for layout, formulas and documentation. Reviewed by hand before release. SiteOffice templates are general tools, not legal, financial or construction advice. Check your contract and the security of payment legislation in your state, and get professional advice for your project.